Job Description

DUTIES AND RESPONSIBILITIES• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.• Proactive, organized approach to multitasking.• Familiarity with office management procedures and basic accounting principles• Create and maintain monitoring file; create letters, reports, purchase orders, change orders and their respective attachments, reimbursement requests, and pay requests.• Greeting office visitors and directing them to the appropriate parties.• Answer and direct phone calls or take messages for appropriate parties.• Coordinating schedules and managing calendars for multiple parties in case of conflicts to teams.• Correspond on call inquiries, messages, email inquiries of vendors and employees as needed.• Coordinate invoice routing and monitor payments to vendors.• Sorting and maintaining documents of employees, vendors and of the company.• Proofread and analyze contracts, documents for proper endorsement.• Drafting letters and reports.• Verify insurance proposals and follow up to ensure proper coverage is in place.• Assisting employees for I.T. related concerns.• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.• Researching, checking, overseeing, spear-heading company event.• Monitoring and assist renewal of company government documents.• Assist foreign expatriate such as visa processing, requirements, condominium, car, and other administrative duties.• Assist secondees and employees for business trip on administrative duties. • Maintaining, repairing, or replacing office equipment.• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.