Overview

• Salary

  25,000 PHP ~ 30,000 PHP

• Industry

  Consulting (Business & Management)

• Job Description

  Job Description – General Administration Officer
  
  Position Title General Administration Officer
  Purpose General Administration Officer is responsible forthe overall development and
  implementation of HR policies and procedures concerning, Organizational
  Development, Compensation, and Benefits Administration. Also responsible
  for the basic health issues of employees.
  
  Scope Reports directly to the Managing Director Accountable and responsible to the
  
  Human Resource Department.
  1. Compensation and Benefits Administration
  • Monitors the movement of every employee.
  • Coordinates with the government agencies like SSS, Philhealth, and Pag-ibig.
  2. Recruitment
  • Handles the on-boarding process, induction and orientation for new employees
  • In-charge of providing all new employees with all items they require to perform their
  duties
  • Assist off boarding employees, handover equipment, company property and quitclaim.
  • Establishes recruiting requirements by studying organization plans and objectives;
  meeting with managers to discuss needs.
  3. Prepares and issues HR forms (i.e. OT forms, Leave forms, and Timecards).
  4. Acts as Liaison personnel for government agencies for the mandatory benefits compliance of
  the company to each employee.
  5. Performs other tasks as may be assigned by the Managing Director.
  A. Administrative
  Travel
  • Local and foreign travel arrangements
  • Visa and ticket processing
  • Transport and accommodation reservation and arrangement
  B. Health and Safety Responsibilities
  1. Responsible for the Basic Health Issues of Employees
  • Does First Aid Treatment of minor accidents inside the company premises.
  • Checks vital signs of employees when needed.
  • In-charge in the custody and replenishment of first aid kit.
  • Assess employee’s health condition upon return to work from Sick Leave.
  • Evaluate pre-employment medical exam results of newly hired personnel.
  • Ensuring that the employees and staff are compliant with the Health and Safety Standard/
  Policy of the company.
  2. Participates in continuing education to update knowledge of health and safety protocols and
  techniques.
  
  3. Meeting company Health and Safety Goals.
  4. Investigates causes of accidents and other unsafe conditions in the company.
  5. Prepares accident and incident reports of the company.
  3rd Party Contract Management – Administration
  • Contract review of Third-party contractors/ Suppliers and documents as required by Managing
  Director. Coordinates with 3rd party search firms regarding timekeeping of contractual
  employees.
  • Prepares purchase order (P.O.) billing of 3rd party search firms and consultant fees.
  
  3rd Party Contract Management
  • Replenishment of Petty cash, cash advance, liquidation, summarize monthly disbursement
  and receipts
  • Collaboration with outsourced Accounting Partner to process payments to BIR and SEC, GIS,
  etc.)
  • Collaboration with outsourced Accounting Partner on identifying expenses incurred by the
  company
  • Collaboration with outsourced Accounting Partner for yearly audit requirements
  • Prepare and provide BIR 2307 to stakeholders
  • Providing Monthly Bank Statement report to outsourced Accounting Partner
  • Assist and provide support with bookkeeping and issuance of invoice
  • Checking the Monthly financial report and entries to Xero Accounting System
  • Stand as Corporate Secretary of the company
  • Process and sign legal documents as needed
  
  C. Compliance Requirements
  • Compliance to 5s Requirements.
  • Compliance with company Quality System.
  • Compliance with Company Ethical Standards.
  • Compliance with Company Health and Safety Requirements.
  • Compliance with Company Handbook Rules and Regulations.
  • Compliance with Departmental Goals and Productivity Expectations.
  
  D. Office Support
  • Answer incoming calls and direct them to the appropriate personnel.
  • Organize office events or meetings, including logistics and catering.
  • Ensure the Office environment is tidy and organized.
  • Handles the assets monitoring including repair, office fixtures and maintenance of office
  equipment.
  • in charge in inventory supplies purchasing equipment and other office supplies.
  • Processing of applications and renewals of Sanitary permit.
  
  • Collaborate and Provide support to 3rd party in Business Permit renewals.
  • Serve as point of contact.
  
  Knowledge, Skill, and Abilities
  1. Knowledge – the incumbent must have experience in the following areas:
  • Well-experience in the HR facets of Recruitment, Training, and Development, Employee
  Relations, Organizational Development, Employee Relations, Compensation, and
  Benefits.
  • Has an experience in ISO standards.
  2. Skills – the incumbent must demonstrate the following skills:
  • Management Skills (Planning, Organizing, Team motivation, and control).
  • Leadership Skills and experience.
  • Decision Making and Problem-Solving Skills.
  • Ability to communicate with all team members of the organization.
  • Stress Management Skills.
  • Time Management Skills.
  • Proficient in MS Office Applications.
  3. Personal Attributes – the incumbent must be assertive in performing his/her duties and use
  sound judgment and perform independently while performing the duties of HR Administration
  Officer. The incumbent must also demonstrate the following personal attributes:
  • Commitment to excellence.
  • Willingness to share knowledge and coach team members.
  • Assertive and strategic.
  • Maintains standards of conduct.
  • Responsible and accountable for outcomes.
  • Respectful, fair, and concerned for all team members.
  • Honest, loyal, law-abiding, respectful, trustworthy and has integrity.
  • Open-minded and accepting of new ideas.
  • Possess cultural awareness and sensitivity.
  • Demonstrate sound work ethics.