Overview

• Salary

  17,000 PHP ~ 17,000 PHP

• Industry

  Manufacturing

• Job Description

  -Office Operations Management
  
  -Facility Management: Responsible for maintaining and managing office equipment (desks, chairs, meeting rooms, etc.), and organizing the purchase and arrangement of necessary supplies.
  Office Environment Maintenance: Ensuring a comfortable and safe office environment by overseeing cleaning, organizing, and adjusting air conditioning and lighting as needed.
  Contract and Insurance Management: Managing office lease contracts, insurance contracts, and the storage and renewal of various contractual documents.
  Human Resources Support
  
  -New Employee Onboarding: Supporting the documentation and training preparations for new employees joining the company.
  Employee Attendance Management: Monitoring attendance, managing vacation and paid leave, and providing necessary data for payroll calculations.
  Welfare Management: Handling employee health checks, welfare benefits procedures, and providing information about the use of various facilities.
  Communication and Internal Event Management
  
  -Internal Documentation and Notices: Creating internal newsletters, official communications, and managing bulletin board postings.
  Event Operations: Planning and preparing for internal company events such as year-end parties, company trips, regular meetings, and social gatherings.
  Internal Public Relations Support: Assisting with PR activities related to events and campaigns and sharing information with employees.
  Accounting Support
  
  -Expense Reimbursement Support: Reviewing and approving employee expense claims such as travel or transportation expenses.
  Invoice Handling: Receiving and assisting with the processing of invoices for various services or products.
  General Administrative Support
  
  -Phone and Email Handling: Managing inquiries to the company, handling guests, and responding to phone calls.
  Supplies Management: Managing stock and purchasing office consumables such as stationery, copier paper, and toner.
  Mail Management: Receiving, sorting, and handling outgoing mail and deliveries.
  Legal Support
  
  -Compliance Checks: Assisting with the creation of documents and performing checks to ensure the company complies with laws and regulations.
  Legal Document Management: Assisting with the management and renewal of legal documents such as contracts, licenses, and permits.
  Data Management and Reporting
  
  -Data Entry and Organization: Managing and organizing data related to employees and operations (e.g., contract documents, expense data).
  Report Creation: Preparing periodic reports or documents regarding progress or important matters and submitting them to relevant departments.
  Procurement of Goods and Services
  
  -Procurement Tasks: Procuring office furniture, equipment, stationery, and beverages for the office.
  Vendor Negotiations: Negotiating with external vendors for the procurement of services or products and managing contract terms.
  Security and Safety Management
  
  -Disaster Prevention and Crisis Management: Conducting emergency evacuation drills and risk management procedures to prepare for crises.
  Security Management: Managing access cards and entry/exit control systems to ensure employee safety.
  Other Support Tasks
  
  -Welfare Procedures: Assisting with tasks related to health check-ups, childcare support, and social insurance procedures.
  Overseas Business Trip Arrangements: Supporting arrangements for overseas business trips, including visa applications, booking flights, and accommodation.